Arrival and Parking

Typically, check-in for retreats is 2-4pm the day of the retreat with orientation at 5pm and supper at 6pm. Snacks are available in our dining hall until 9pm. Check-out is at 11am the last day of the retreat, followed by the main meal, and all are invited to attend HW’s Dharma talk at noon.  Heartwood staff and volunteers will greet you when you arrive! Parking directions will be given at check-in.

Early Check-in

You may arrive early and enjoy walking on the grounds or around the lake; however, your room may not be ready as a previous retreat may still be in session. If you would like to arrive early to use our spa services, please email us at

Late Check-in

Late check-in is possible and we ask that you let us know if you will be arriving after supper and orientation. Please arrive before dark.


Programs generally end at 11am, Sunday, and all are expected to be checked out of their room at that time unless other arrangements have been made.

Outside Food and Drink

Please bring snacks to share! These may be left on the snack table in the dining hall. You may bring outside food or drink if you like. We ask that you do not bring food into your rooms. All food should be consumed in the dining room or public spaces.  We live in a rural, wooded area so it’s important to keep rooms free of all food.

Retreat Schedule

You will receive an email from your Program Coordinator approximately one week prior to your arrival date. A program schedule will be given to you when you check-in.

What to bring

A linen set including bedsheets, pillowcases, towels and wash cloths will be provided for you.  Please bring soap, shampoo, as well as any other personal hygiene products.  You are welcome to bring your own linens!  The size of sheets you need will depend on your room assignment. We will not know what room you are staying in until about a week before.

Rooms for retreatants are in a separate building off the main retreat center, so plan on walking outdoors at times. Please plan accordingly for weather. Heartwood is technically located in a rain forest, so we have plenty of rainy days.  You may want to bring shoes that are comfortable to wear in wet weather, and a poncho and/or umbrella to use when walking from one building to another.  A flashlight is also a good thing to bring.